The type and cost of the photocopier rental you need will depend on the volume of printing that your business requires in addition to any other functions you need the equipment to perform.
Why rent a photocopier?
By renting a photocopier rather than purchasing one outright you will benefit from:
- Affordable monthly payment plans to spread the cost
- Maintenance, supplies & servicing included as part of the monthly fee
- Quick installation & free training
- Technology upgrades as your business requirements develop
- Flexible contracts with no long term commitments.
Find out more about the Benefits of Photocopier Rental.
What type of photocopier rental do you need?
In order to work out what type of photocopier rental you need, the first thing you need to do is to work out what volume of printing you are producing on a monthly basis. Suppliers of photocopier rentals will need to know this when recommending the best machine and monthly cost for you. Volumes are typically divided into low, mid or high volume and differentiated again by mono or colour functionality.
Here is a rough guide to the average monthly cost of a photocopier rental based on volume and functionality:
|Copies per month||Type of Rental||Cost per month|
|700 – 5000 (Mono)||Low volume||£20-£30|
|700 – 5000 (Colour)||Low volume||£30-£40|
|8,000 – 40,000 (Mono)||Mid Volume||£40-£70|
|8,000 – 40,000 (Colour)||Mid Volume||£60-£100|
|40,000+ (Mono)||High Volume||£100-£200|
|40,000+ (Colour)||High Volume||£150-£300|
In addition to choosing the right photocopier rental by volume you also need to work out what functionality you need. A basic model can provide printing and photocopying but for extra cost you could get a multi-functional machine complete with state of the art hardware.
Possible features include:
- Larger paper trays
- Hi-def colour printing
- Network capability
- Automatic document management & more.
If you’re considering purchasing or renting other office machinery like fax machines or scanners it is definitely worth considering opting for a multi-functional machine that can fulfil all your needs. This could save you both money and the inconvenience of multiple pieces of equipment that aren’t integrated to work together.
One of the best things about photocopier rental is that even if you opt for a basic machine to begin with, if your needs change further down the road you can easily upgrade to a more sophisticated model.
Because of the flexibility of renting you could easily save money if your business’ workload tends to fluctuate. For example, do you need a colour printer all year round, or just for a few weeks during exhibition season?
|Volume||Photocopier Brand / Model||Key features|
|Low Volume||Sharp MX-B201DRN||Photocopying / Printing / Scanning / Faxing
Prints 20 pages per minute
550 A4 sheet capacity
|Mid Volume||Ricoh Aficio SP5200S||Photocopying / Printing / Scanning
Prints 45 A4 pages per minute
550 A4 sheet capacity
|High Volume||Canon VarioPrint 110||Photocopying / Printing / Scanning / Punching / Folding / Booklet Trimming
Prints 350 pages per minute
Up to 250,000 documents per month
Compare Photocopier Rental Quotes
Once you’ve pinpointed exactly what your business needs in terms of volume and functionality you can start to request quotes from suppliers. There will be differences in the price offered depending on the supplier you speak to so it’s crucial to compare quotes. Then you can be sure you’re getting not only the best value for money but also can compare their servicing and maintenance arrangements.